The Effect of Procurement Contract Monitoring on Performance of Gicumbi District, Rwanda

Abstract

The study evaluated the effect of procurement contract monitoring on performance of Gicumbi District in Rwanda. Gicumbi District, forming part of the Northern Province, is composed of 21 sectors. These sectors further divide into 109 cells and 630 villages. Positioned in the eastern region of the Northern Province, its geographical boundaries are adjacent to Burera district in the North, Nyagatare, Rwamagana, and Gatsibo in the East, Rwamagana and Gasabo in the South, and Gasabo Burera and Rulindo in the West. This study used Stakeholder Theory. The researcher conducted both descriptive and correlational studies. The population of this study was 127 people including Executive committee, Finance unity, administrative unit and Human Resources, Procurement Unit, Planning Unit, Agriculture and Natural resources Unit, Bureau of District Engineers (BDE) Unit, Good governance unit, social unity, One stop Center Unit, Health unit, Executive Secretary and Corporate services and Contractors of Gicumbi District. The study used a census inquiry method instead of sampling. This decision is based on the small size of the target population. Therefore, data were collected from every single individual or unit within the entire target population of 127. The researcher relied on document analysis and questionnaires to collect data. The statistical analysis of the collected data was conducted using Statistical Package for Social Sciences (SPSS) which is a widely used tool for statistical computation in research. The researcher employed descriptive and correlational analysis in this approach. Descriptive and correlational research designs were used. Model Summary indicates a robust positive relationship, where effective contract monitoring is likely to enhance overall performance outcomes. The R Square value of 0.687 means that approximately 68.7% of the variance in performance explained by procurement contract monitoring activities. More crucially, the coefficient for procurement contract monitoring is 0.849, indicating a strong effect every one-unit increase in contract monitoring is associated with an increase of 0.849 units in performance. The t-value of 15.804 with a p-value of .000 further establishes the significance of this predictor, indicating clear evidence that enhanced contract monitoring is essential for improving performance of Gicumbi District. The significance level (Sig.) of 0.000 confirms that the procurement contract monitoring on performance of Gicumbi District in Rwanda is statistically significant. It is recommended that Gicumbi District conduct regular evaluation meetings with all stakeholders involved in contract execution, promoting accountability and enabling timely identification and resolution of any issues that arise.